Step 4: Perform a Synchronization

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After completing Steps 1-3, you are ready to perform your first synchronization.  Follow this procedure:

 

Connect your Android device to the desktop computer with a micro-USB to USB cable.  Turn your Android device on.  If windows pop up on the desktop asking what you want to do with the newly detected USB device, just close them with no further action.  Your Android device now should show some kind of indication that has entered synchronization mode (see the manual for your device).

If Grades2Go™ Desktop is open, close it.  If you forget to do this, you will be prompted to close it when you start synchronization, and synchronization will not continue until you do.

Double-click on the Grades2Go Android Sync™ icon on your Windows desktop in order to start the synchronization program.  The following window  will appear:
 
FormAndroidSync_Prep
 

(Optional) At this point, it's easy to check whether a newer version of Grades2Go™ Android Sync exists, and if it does, to download it.  Click on Check for Updates:
 
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FormUpdatesCheck_AndroidSync
 
It displays the current version being used as well as the latest version, if one is available for download.  If a later version is available, Download Now is visible. Clicking it closes Grades2Go™ Android Sync and downloads the update.  After saving the file, open it (or double-click it) to begin installation. Note: Version 1.1.357 is fictitious.

On Grades2Go Android Sync: Preparation (the program startup window above), click on Continue >>:
 
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FormAndroidSync_Data
 
You are given a choice of synchronizing only your main data (your user account), only sandbox data (Sample Teacher), or both.

Click on Start >>.  The folllowing window appears and synchronization begins:
 
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FormAndroidSync_Progress
 
In this example, a device is not connected and the synchronization can't continue.  Normally, information is given about the connected device and drive letter, and synchronization proceeds complete with status messages, until synchronization is complete

During the first synchronization, you will be prompted to enter a Mobile User Name for the connected Android device.  If you have already assigned a name in Setup > Mobile Device > Enable/Disable, enter the same one when prompted; otherwise, choose a convenient name for your device and enter that. You will then be asked to associate this name with a Grades2Go™ Desktop user name, from a list.  Select your name.    

 

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The Mobile User Name is very important!

In order for synchronization of your data to occur, your chosen Mobile User Name must be the same as the entry in Setup > Mobile Device > Enable/Disable.  The same name must also be used when purchasing a Mobile Activation Code (next topic).

 

 

The first synchronization will be quite lengthy because many files have to be created from Grades2Go™ Desktop data and downloaded to your Android device.  After that, the process will be much shorter because only changed data will be downloaded/uploaded.  After synchronization is complete, your data should appear in the Grades2Go™ Mobile for Android app on your mobile device.

 

Without a Mobile Activation Code (or with an expired/invalid Code), only changes to sandbox data (Sample Teacher) can be uploaded from your mobile device.  You can, however, perform downloads via Set Master Rebuild.  Note that Master Rebuild will overwrite mobile device data (even if not yet uploaded) with Desktop data, so only use Set Master Rebuild when absolutely necessary.  In order to upload data edited on the mobile device, you need to purchase a Mobile Activation Code.

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