School Calendar

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The next database that must be created is YOUR_SCHL-Calendar-2009.mdb.


From the Databases screen, click on Create to bring up Term/Semester Start and End Dates:




Here, enter the starting and ending dates for all semesters and terms for the school year you are setting up (click on arrows to pick dates from a pop-up calendar). Note that term start and end dates must be within their respective semester start and end dates.

When done, clicking on Next > takes you to Add or Edit Key Calendar Dates:




Click on Begin or Continue, bringing up the School Calendar:




Notice that the Calendar has three tabs (click on them to take a look):



term/semester start and end dates

Key Days

key days in the school year, including semester/term end days, holidays and no-school days, vacation start and end days, off rotation and rotation shift days

All Days

a complete listing of all days (including no-school days) from start of Semester 1 to end of Semester 2


In the Key Days tab, click on Add, bringing up the Add Another Date form:




Note that Day Type has three possible selections (click on arrow):



a standard school day with a special description (e.g. "Midterm Reports", "Freshman Meeting", etc.)

No School

a single day that school isn't in session (e.g. "Columbus Day", "Good Friday", etc.)


start and end dates of a series of days that school isn't in session (selection brings up special date boxes)


Add a few Key Days with Add Another Date just to get a feel for the process.  You can add the rest at any time via Setup > School > Calendar. Key Days can also be edited and deleted with Edit and Delete.  Note that your changes immediately appear in the All Days listing.

When done adding dates, Close the Calendar and click on Next > on the Add or Edit Key Calendar Dates screen.  This opens Define Periods:




Click on Begin or Continue, bringing up School Periods:




Here, you can name all your school's time periods according to the official designations.  A set of periods has been pre-loaded, which you can easily edit. Since this information doesn't really affect Grades2Go™ operation other than creating a useful My Schedule, click Close.  You can provide this information later via Setup > School > Periods.

On Define Periods, click on Next > to open Define Blocks:




Click on Begin or Continue, bringing up Block Schedule:




Many schools schedule classes according to a Block system, where each course section is assigned a time block.  Depending on the school, the time period of each Block can be either fixed every day (e.g. Blocks A, B, C, D and E, each 5 days a week, same time each day), or scheduled in a customized pattern.  Many schools also incorporate a rotating block system, where the scheduled pattern repeats in its entirety after a certain number of days.  This form allows you to fit almost every kind of school scheduling system to Grades2Go™.  For now, click Close. You can provide this information later via Setup > School > Blocks.



Rotating schedule comment ...

The Block Schedule form appears as either as fixed days of the week (non-rotating), or as the number of days in a repeating schedule (rotating).  This option is set via Rotating Schedule? in Setup > School > Profile.


On the Define Blocks screen, clicking on Next > returns you to the Databases screen with the Calendar database now checked, showing that it has been created:




You are now ready to set up Courses in the next section.



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