My Communications Wizard Index

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MainMenu_Selections_Reference

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My Communications Wizard Index displays all emailed Reports and Memos that have been distributed, or are pending distribution, via the Communications Wizard in any of the Section Dashboards.  It provides an easy way to view the status of all major email communications with students and their constituents (parents/guardians and guidance), as well as the communicated documents (PDFs) themselves.  It also provides a means by which to record the receipt of signed responses from parents/guardians when those are required.

 

The index listing can also be easily filtered by section and reporting term.  Individual Jobs (similar Student Reports all emailed at once) may be deleted from the listing if desired.

 

The following form is displayed (via Sample Teacher, which allows Me as the only email recipient; data created to show most icons and legends):

 

 

Screenshot

 

FormCommWizIndex

 

 

Data Grid

 

Column

Data Description

 

(double-clicking any column of any row opens Communications Wizard Job Detail; equivalent to clicking View Job Detail Button)

Date

date that all emails of the Job were finally completed; if all students in the distribution list are not yet completed, Pending is displayed

Day

day of the week that all emails of the Job were finally completed; if not yet completed, --- is displayed

Time

time of day that all emails of the Job were finally completed; if not yet completed, --- is displayed

Section

the class section in which this Job (Report/Memo) was created

Term

the Term Stamp for the Job; depends on the Section Dashboard semester/term viewed when the Job was created, as well as the setting of S/T/Y Stamp in the Communications Wizard

Type

identifies the Job as either a Report (cover email with individual student data attached) or Memo Only (an email communication without any student data); if Memo Only, the Type, Title and Memo columns are highlighted in blue text

Title

the title of the Job (Report/Memo) as set in the Communications Wizard; if Memo Only, it is automatically generated from the email subject line; on very rare occasions, [ERROR] can precede the Title text, indicating failure to send one or more student emails due to a missing file (in such a case, the Job is considered complete, but the student Report causing the error must be recreated and resent as a new Job — double-click the line to see more details)

Sigs

information pertaining to the P/G Sig Requirement Checkbox in the Communications Wizard:

CellSig_NotRqd   no signatures required

CellSig_RqdNotRcvd   signatures required, but not all have been returned

CellSig_RqdRcvd   signatures required, and all have been returned

#/Tot

the number of emails sent to date, out of the total to be sent (Tot is set by the number of Included Students in the Communications Wizard that created the Job

S

e and/or P indicate the Student is an intended recipient of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

P/G

e and/or P indicate the Parent(s)/Guardian(s) are intended recipients of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

GD

e and/or P indicate the Guidance counselor is an intended recipient of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

Me

e and/or P indicate the Teacher (yourself) is an intended recipient of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

 

 

Controls

 

Control

Function

Section

drop-down selector allowing display of Jobs for all Sections at once, or for individual Sections only

Term Filter

drop-down selector allowing filtering and display of Jobs with all Term Stamps, or just individual ones

Job ID#

displays the Job ID# of a selected Report/Memo as soon as a row is highlighted

View Job Detail Button

clicking opens the Communications Wizard Job Detail form for a highlighted row of the grid; equivalent to double-clicking the row

View Attachment Button

enabled if a Memo Only Job with an attached file is selected; opens the attachment with its associated application program

Delete Job Button

after confirmation, deletes the highlighted Job from the index; any existing documents created for the Job remain intact; Delete Job is only available when accessed from a Section Dashboard

Report Button ReportButton

creates printable report/PDF from info on this form; report includes Memo text if it exists

 

 

Page url: http://www.yourdomain.com/help/index.html?g2g_ui_main_reference_myinfo_comm.htm