Year Setup

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MainMenu_Selections_Setup

            Menu_Setup_Wizards_YearSetup

 

 

Year Setup creates the necessary school folder structure and required school databases for a desired school year.  Besides its usual use after a new User is added or a new school year is started, it can be repeated at any time to verify that the necessary structure is intact.  Once the Year Setup Wizard is begun, the process must be completed before Grades2Go™ can resume normal operation for that User.  However, the process can be interrupted and then resumed in another session. File > Select User remains active throughout the process, so that another User can be selected if necessary (eg Sample Teacher for experimentation purposes).

 

The sequence of Year Setup Wizard screens is shown here:

 

 

FormWizardYear1

 

DownArrow

 

FormWizardYear2

 

Control

Function

School Year

drop-down list of possible school years

 

After Next > is clicked, Year Setup will be in progress and must be completed before Grades2Go™ can resume normal operation.   Clicking Cancel on any window will interrupt Year Setup Wizard.   Startup Windows will prompt on each Grades2Go™ startup for this User until the Wizard is finished, with an In-Progress Intro appearing instead.  Note that Abort allows cancellation of the entire setup:

 

FormWizardYear1Abort

 

Control

Function

Abort Button

cancels setup of selected year, which then requires repeat of Current Year setup (not visible during initial Year Setup)

 

 

From the Select Year or In-Progress Intro windows, the Wizard continues:

 

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FormWizardYear3

 

Control

Function

Grades2Go databases on a server?

Yes/No options specifying whether Current User's school hosts Grades2Go™ databases on its server (Yes opens additional fields)

 

 

If Yes is selected, additional FTP Server information is requested:

 

FormWizardYear4Server

 

Control

Function

FTP

URL of the FTP server hosting Grades2Go™ school files

Folder

the folder where the Grades2Go™ folder is located (leave blank if in the root folder)

User

the name with which Current User signs onto the FTP server

PW

the password used by FTP User

 

DownArrow

 

FormWizardYear4

 

Control

Function

Checkboxes

no check indicates the listed database is missing and must be supplied; a check indicates database is present (and makes View visible)

Import

allows database to be supplied via email or other means (opens a folder selector window)

Copy

allows data from another year to be copied as a starting point for the present year (can then be edited in Setup)

Create

initiates database creation from scratch; if this process is interrupted once started, Continue Setup appears here during next reentry to the Wizard

 

This window lists the school databases that must be present before Grades2Go™ will operate for the selected school year. Import, Copy and Create are presented as options for supplying each database if it doesn't already exist (i.e. not checked).

Create brings up the necessary setup screen(s) for the listed database.

 

FormCreateSchoolProfile

 

Control

Function

Begin or Continue

brings up School Profile for further editing

 

 

(first Grading screen)

FormCreateSchoolGrading

 

Control

Function

Begin or Continue

brings up School Grading Scheme for further editing

 

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(second Grading screen)

FormCreateSchoolGradingBands

 

Control

Function

Begin or Continue

brings up School Grading Bands for further editing

 

 

(first Calendar screen)

FormCreateSchoolCalendar

 

Control

Function

(Date Selectors)

(see School Calendar for complete details)

 

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(second Calendar screen)

FormCreateSchoolCalendarKeyDates

 

Control

Function

Begin or Continue

brings up School Calendar for Key Days editing

 

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(third Calendar screen)

FormCreateSchoolCalendarPeriods

 

Control

Function

Begin or Continue

brings up School Periods for further editing

 

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(fourth Calendar screen)

FormCreateSchoolCalendarBlocks

 

Control

Function

Begin or Continue

brings up School Blocks for further editing

 

 

FormCreateSchoolCourses

 

Control

Function

Begin or Continue

brings up School Profile for further editing

 

 

FormCreateSchoolStudents

 

Control

Function

Begin or Continue

brings up School Students for further editing

 

 

FormCreateTeacherSections

 

Control

Function

Begin or Continue

brings up Teacher Sections for further editing

 

 

As soon as a database is supplied or created, the list reappears with that database checked off, and with a View option. This is the completed window:

 

FormWizardYear4Complete

 

Control

Function

View

allows viewing/editing of the completed database

 

DownArrow

 

FormSchoolDatabasesDone

 

 

Clicking on Finish restarts Grades2Go™ with full access to the Main Menu.

 

 

Page url: http://www.yourdomain.com/help/index.html?g2g_ui_main_setup_wizards_yearsetup.htm