Communications Wizard Index

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Communications Wizard Index displays emailed Reports and Memos that have been distributed, or are pending distribution, via the Communications Wizard.  It makes it easy to view the status of important email communications with Students and their Support Circles (parents/guardians/guidance) as well as the documents themselves (PDFs).

 

 

Features

 

Displays status of all Reports/Memos for all Sections or any individual Section when accessed from the Main Menu (My Comm Wizard Index)

Displays only Reports/Memos for the viewed Section when accessed from a Section Dashboard

Jobs may be deleted from the Index when viewed from a Section Dashboard

Reports, Memos and attachments of completed Jobs are accessible from the Index

 

 

Screenshot

 

The following form is displayed (via Sample Teacher, which allows Me as the only email recipient; data created to show most icons and legends):

 

FormCommWizIndex

 

 

Data Grid

 

Column

Data Description

 

(double-clicking any column of any row opens Communications Wizard Job Detail; equivalent to clicking View Job Detail Button)

Date

date that all emails of the Job were finally completed; if not yet completed, Pending is displayed

Day

day of the week that all emails of the Job were finally completed; if not yet completed, --- is displayed

Time

time of day that all emails of the Job were finally completed; if not yet completed, --- is displayed

Section

the class section in which this Job (Report/Memo) was created

Term

the Term Stamp for the Job; depends on the Section Dashboard semester/term viewed when the Job was created, as well as the setting of S/T/Y Stamp in the Communications Wizard

Type

identifies the Job as either a Report (cover email with individual student data attached) or Memo Only (an email communication without any student data); if Memo Only, the Type, Title and Memo columns are highlighted in blue text

Title

the title of the Job (Report/Memo) as set in the Communications Wizard; if Memo Only, it is automatically generated from the email subject line; on very rare occasions, [ERROR] can precede the Title text, indicating failure to send one or more student emails due to a missing file (in such a case, the Job is considered complete, but the student Report causing the error must be recreated and resent as a new Job — double-click the line to see more details)

Memo

* or * indicate presence of text in the body of the cover email or Memo; if no icon, no message is present

#/Tot

the number of emails sent to date, out of the total to be sent (Tot is set by the number of Included Students in the Communications Wizard that created the Job

S

ü indicates Job distributed to student's email address, as present in Student Info when the Job was created

P/G

ü indicates Job distributed to parent/guardian's email address(es), as present in Student Info when the Job was created

GD

ü indicates Job distributed to guidance counselor's email address, as present in Student Info when the Job was created

Me

ü indicates Job distributed to Current User's email address, as present in Student Info when the Job was created

 

 

Controls

 

Control

Function

Section

drop-down selector allowing display of Jobs for all Sections at once, or for individual Sections only

Term Filter

drop-down selector allowing filtering and display of Jobs with all Term Stamps, or just individual ones

Job ID#

displays the Job ID# of a selected Report/Memo as soon as a row is highlighted

View Job Detail Button

clicking opens the Communications Wizard Job Detail form for a highlighted row of the grid; equivalent to double-clicking the row

View Attachment Button

appears if a Memo Only Job with an attached file is selected; opens the attachment with its associated application program

Delete Job Button

after confirmation, deletes the highlighted Job from the index; any existing documents created for the Job remain intact; Delete Job is only available when accessed from a Section Dashboard

Report Button ReportButton

creates printable report/PDF from info on this form; report includes Memo text if it exists

 

 

Page url: http://www.yourdomain.com/help/index.html?g2g_ui_sections_commwiz_distrib_index.htm