Communications Job Distributor

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Communications Job Distributor lists Student emailings or printouts that are pending in a Communications Wizard Job.  It appears after clicking Review and Distribute Button in Distribution Job Panel.

 

 

Features

 

allows quick previewing of each personalized Report/Memo

allows quick review and edit of Student Info (eg to adjust Support Circle email addresses)

allows customizing of Support Circle recipients for any individual student

automatically records Jobs in a the Communications Wizard Index

maintains a Log (simple text file) of emailed communications

automatically adds an entry to all Student Journals noting a distributed Communication

 

 

Screenshot

 

FormCommJobDistributor

 

 

Data Grid

 

Column

Data Description

#

sequential item number with no particular meaning

Report/Memo Only

name of Report or Memo being distributed; double-clicking opens it in the Communications Job Previewer

re: Student

name of student to whom Report/Memo is being distributed; double-clicking opens the Student Information Form

Support Circle Recipients

 

to: Student (E/P cols)

indicates intended Email (E) and/or Print (P) distribution to Student; see Distribution Status Key for status codes; if still pending distribution, double-clicking allows distribution to be added or cleared via the Communication Recipient Edit form

to: Par/Guards (E/P cols)

indicates intended Email (E) and/or Print (P) distribution to Parents/Guardians; see Distribution Status Key for status codes; if still pending distribution, double-clicking allows distribution to be added or cleared via the Communication Recipient Edit form

to: Guidance (E/P cols)

indicates intended Email (E) and/or Print (P) distribution to Guidance; see Distribution Status Key for status codes; if still pending distribution, double-clicking allows distribution to be added or cleared via the Communication Recipient Edit form

to: Myself (E/P cols)

indicates intended Email (E) and/or Print (P) distribution to Teacher; see Distribution Status Key for status codes; if still pending distribution, double-clicking allows distribution to be added or cleared via the Communication Recipient Edit form

 

 

Distribution Status Key

 

Key

Status

KeyMissingEmail

distribution is pending, but email address must be supplied in Student Info before it can proceed

KeyPending

ready for distribution

KeyDoneCheck

distribution was successfully completed

KeyIgnore

distribution was ignored due to an error (considered processed)

 

 

Controls

 

Control

Function

Button_4

visual indication that this form is the fourth main step [Step #4] of the Communications Wizard process

Top Line

Section, Job#, date Job created, term of Report (time scope), P/G signature required indicator

EMAIL (E columns) Panel

controls for processing scheduled emails

View Log Button

displays the Communications Wizard Email Log

Progress Indicator

after Process Button is pushed, indicates the current item being emailed as well as a visual progress bar

Process Button

begins the process of distributing scheduled emails to indicated recipients; if successful, marks emailed items with a check (see Distribution Status Key); if << PUSH! is visible, processing must be initiated even though no emails are scheduled (usually as a result of Communication Recipient Edit)

Abort Button

enabled during email distribution; interrupts the process if pushed

iPRINT (P columns) Panel

controls for processing scheduled printouts

Progress Indicator

after Process Button is pushed, indicates the current item being printed as well as a visual progress bar

Process Button

begins the process of printing scheduled items to indicated recipients; marks completed items with a check (see Distribution Status Key); if << PUSH! is visible, processing must be initiated even though no emails are scheduled (usually as a result of Communication Recipient Edit)

Abort Button

enabled during printing; interrupts the process if pushed

Key Panel

status indicators, for quick reference (see Distribution Status Key for details)

View Attachment Button

enabled for Memos with an attachment; displays it via the appropriate application program

Close Button

if Job is incomplete, saves status and closes the window, with only the Communications Wizard Distribution Job Panel visible; if Job is complete (indicated by JOB IS COMPLETE! >>), closes the window and enables the Wizard for the next Job

 

 

PushPin

One Communications Job at a time ...

For any Section, only one Communication Job can be in process at any one time.  Incomplete jobs will force completion of this list before another can be started (unless CANCEL is pushed on the Distribution Job Panel).

 

 

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