Student Communications via Wizard

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Student Communications via Wizard displays all emailed Reports and Memos that have been distributed, or are pending distribution, for the selected Student via the Communications Wizard. It appears when the Comm Wiz icon is clicked on Student Folders. The listing can be filtered according to Term.

 

 

Screenshot

 

FormCommWizStudent

 

 

Data Grid

 

Column

Data Description

 

(for a Report, double-clicking any column of any row row opens the PDF of the Report; for a Memo Only, double-clicking opens the PDF of the Memo; equivalent to clicking View Report PDF Button and View Cover PDF Button respectively)

Date

date that this email was sent; if not yet completed, Pending is displayed

Day

day of the week that this email was sent; if not yet completed, --- is displayed

Time

time of day that this email was sent; if not yet completed, --- is displayed

Term

the Term Stamp for the Job; depends on the Section Dashboard semester/term viewed when the Job was created, as well as the setting of S/T/Y Stamp in the Communications Wizard

Type

identifies the Job as either a Report (cover email with individual student data attached) or Memo Only (an email communication without any student data); if Memo Only, the Type and Title columns are highlighted in blue text

Title

the title of the Job (Report/Memo) as set in the Communications Wizard; if Memo Only, it is automatically generated from the email subject line; on very rare occasions, [ERROR] can precede the Title text, indicating failure to send one or more student emails due to a missing file (in such a case, the Job is considered complete, but the student Report causing the error must be recreated and resent as a new Job — double-click the line to see more details)

Sig

information pertaining to the P/G Sig Requirement Checkbox in the Communications Wizard when the Job was first created:

CellSig_NotRqd   no signature required

CellSig_RqdNotRcvd   signature required, but not yet returned

CellSig_RqdRcvd   signature required and has been returned

S

e and/or P in black indicate the Student was the recipient of an emailed and/or printed communication; e and/or P in red indicate the distribution is not complete but the Student is an intended recipient of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

P/G

e and/or P in black indicate the Parent(s)/Guardian(s) were recipients of an emailed and/or printed communication; e and/or P in red indicate the distribution is not complete but the Parent(s)/Guardian(s) are  intended recipients of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

GD

e and/or P in black indicate the Guidance Counselor was the recipient of an emailed and/or printed communication; e and/or P in red indicate the distribution is not complete but the Guidance Counselor is an intended recipient of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

Me

e and/or P in black indicate the Teacher (myself) was the recipient of an emailed and/or printed communication; e and/or P in red indicate the distribution is not complete but the Teacher is an intended recipient of an emailed and/or printed communication, as checked in Support Circle Recipients when the Job was created

 

 

Controls

 

Control

Function

Section

the currently viewed Section

Term Filter

drop-down selector allowing filtering and display of Jobs with all Term Stamps, or just individual ones

Job ID#

the Job ID# of the displayed Report/Memo Job

Student No : Name

the name of the selected Student, preceded by the sequential Student Number

Email Cover/Memo Text

the text of the Cover or Memo associated with the selected email Communication Job

View Cover PDF Button

clicking opens the PDF of the Report Cover or Memo email (in Adobe Reader); equivalent action by double-clicking a row of a Memo Only listing

View Report PDF Button

clicking opens the PDF of the Student Report attached to the Report Cover email (in Adobe Reader); equivalent action by double-clicking a row of a Report listing

View Attachment Button

appears if a Memo Only Job with an attached file is selected; opens the attachment with its associated application program

Report Button ReportButton

creates printable report/PDF from info on this form; report includes Report Cover/Memo text if it exists

Back Button

clicking closes this form and returns to the Communications Wizard Index

 

 

Page url: http://www.yourdomain.com/help/index.html?g2g_ui_sections_studfolders_commwiz.htm