Tab: TERM Attendance

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DashboardSel_TermAttend

 

 

TERM Attendance shows all attendance marks for the currently viewed Term.  Various Mark Tools are provided to facilitate data entry. Marks can be entered on the grid as P (Present; also shown as /), A (Absent), T (Tardy), and E (Absent but Excused). Comment text can be attached to any attendance cell, with or without a mark.

 

 

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To save tons of time, don't mark attendance if Present!

Because Grades2Go™ has an automatic P-entry feature, save lots of time by not entering P's on a daily basis.  Enter only if A, T, E, or Comment.  Then,  click the Holes Button occasionally and say Yes to its offer to mark all Holes as Present!

 

 

Grades2Go™ automatically creates some useful summaries of TERM Attendance data as part of the display:

 

Student Absence Rate (A% column at far right)

Student Attendance by Mark Type (last four columns on grid)

Section Daily Unmarked Totals (row after last Student)

Section Attendance by Mark Type (bottom four rows)

 

In addition, various formatted Reports for the viewed term are available within a few clicks of the mouse. All Reports are printable/emailable as PDF's:

 

Student Attendance by Mark Type

Section Attendance by Mark Type

Section Attendance Comments

Section Attendance Grid

 

 

Screenshot

 

(right-hand end of grid)

DashboardTab_TermAttend

 

 

Data Grid

 

Column

Data Description

(left-most)

sequential Student number (no particular significance)

ID

ID number of Student

Student Name

name of Student (last, first + middle)

Yr

grade level

Calendar Days

one column for each calendar day in the Term, from beginning to end, including days school is not in session; non-school-day columns (eg weekends) have a yellow background;

information in the header is formatted as follows:

Day#

day of rotation (rotating schedules) or sequential day of the week (non-rotating)

Day of the Week

Mon, Tue, Wed, Thu, Fri, Sat or Sun

Mo/Dy

month/day

Day Name/Event

special day name or event description (see Key Days tab in Calendar)

column header is colored according to the Task Code type (Teacher Task Codes); data cells for Extra Credit [EC] and [EC-B] columns have a light blue background, distinguishable from usual assignments

Mark Type Summaries

right-most columns; Student attendance in viewed Term, summarized by type of attendance mark

A%

Absence rate (excludes Excused absences)

P [/]

number of days Present (note that days can be marked "/")

T

number of days Tardy

A

number of days Absent

E

number of days Excused (Absent but excused)

Sec Rate

special column within Section Summaries rows (see below); shows Section attendance rate for each Mark Type

Special Rows

Data Description

Holes

for each class day, shows number of Students without attendance marks (holes); this total is always accurate and not dependent on the Holes Button)

Section Summaries

Sec Rate column shows Section attendance rate for each Mark Type; Calendar Day columns show daily Section totals for each Mark Type

Cell Content Types

Data Description/Function

(empty)

no Mark Type entered yet; double-clicking cell opens Comment Form for making a comment without an attendance mark (assuming Comment Tool selected); counted as a Hole

Comm

cell has Comment attached; double-clicking shows Comment text (assuming Comment Tool selected); counted as a Hole

P or /

Student marked Present

T

Student marked Tardy

A

Student marked Absent

E

Student marked Excused (Excused absence)

(any Marks in red)

mark has a Comment attached; double-clicking shows Comment text (assuming Comment Tool selected)

DashboardTab_TermAttend_CellDropped

indicates Student has dropped the Section and is not enrolled for the selected day

 

 

Controls

 

Control

Function

Attend Sync Status

shows mobile sync status (ON or OFF) for attendance data (Attend Module)

ButtonOpen or ButtonPosted

Term status indicator showing whether Open (editing enabled) or Posted (further editing disabled); corresponds to checkmarks on Post

ReportButton

Report Button opens the Attendance Reports Selector

Mark Tools Panel

collection of Attendance Mark Tools; only one can be selected at a time; active selection is green

ButtonAttendA

selects Absent Tool; cursor changes to a blue rectangle CursorBlueRect; clicking on a cell replaces its contents with a black A (unless a Comment already exists, in which case a red A is placed)

ButtonAttendT

selects Tardy Tool; cursor changes to a blue rectangle CursorBlueRect; clicking on a cell replaces its contents with a black T (unless a Comment already exists, in which case a red T is placed)

ButtonAttendE

selects Excused Tool; cursor changes to a blue rectangle CursorBlueRect; clicking on a cell replaces its contents with a black E (unless a Comment already exists, in which case a red E is placed)

ButtonAttendP

selects Present Tool; cursor changes to a blue rectangle CursorBlueRect; clicking on a cell replaces its contents with a black P (unless a Comment already exists, in which case a red P is placed)

ButtonAttendErase

selects Eraser Tool; cursor changes to a blue rectangle CursorBlueRect; clicking on a cell removes the existing Mark (unless a Comment exists, in which case Comm remains in the cell

ButtonAttendComm

selects Comment Tool, the default that is set whenever Dashboard is opened or Tab is changed; cursor is the standard one; double-clicking on a cell opens Comment Form

ReCalc Button

clicking causes a complete recalculation of Section data, including attendance rates; if text is red, Recalc is necessary before displayed rates can be trusted

Holes Button

performs an Attendance Holes calculation for the viewed Term and generates an Attendance Holes Report; simultaneously shades Hole cells on TERM Attendance data grid for easy identification and correction (note that Hole totals shown on the Holes line are always accurate and not dependent on this control)

 

 

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Attendance columns can be temporarily resized for better viewing!

If you can't see all the text in a column header, grab a column line within the header area (left-click on it and hold), drag to increase the width, and release.

 

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